Student Affairs Office

Student affairs Department

Student Affairs is the unit where all student services are carried out from the student`s registration to our university until his/her graduation. Istanbul Topkapi University student affairs office provides the best service with our experienced staff and the student affairs system where the transactions are carried out.

Eposta: oi@topkapi .edu.tr

oid@topkapi.edu.tr

Contact İnformation: 0212 912 63 64

0850 474 74 75

Tasks

• Ensuring student registration and filing/archiving student documents,
• Managing student graduation procedures and the processes of diploma printing, archiving, and delivery,
• Preparing diploma registers for graduating students and obtaining signatures from students during diploma delivery,
• Ensuring information and document management and preparing and delivering student certificates, transcripts, etc. requested by students,
• Preparing and delivering diploma supplements valid in Europass countries to students who request them,
• Performing counter transactions, answering all questions and information requests from students and directing them to the relevant units,
• Maintaining student information such as address and contact details on the student information system. • Updating information,
• Preparing and announcing registration, renewal, and application guides periodically to students,
• Ensuring the publication of registration and application guides on the website,
• Conducting studies related to the preparation of the academic calendar,
• Processing board decisions regarding students on the system and archiving board decisions within the unit,
• Carrying out student termination procedures based on board decisions communicated by the relevant administrative units,
• Ensuring incoming/outgoing document management,
• Processing male students` military service deferment requests through the student information system and ensuring the follow-up of the process,
• Identifying and completing students` missing registration documents,
• Ensuring the follow-up and implementation of changes in regulations and guidelines,
• Ensuring that all student documents are archived in student files,
• Carrying out student deregistration and registration freezing procedures,
• Processing grade changes decided by the board in the student system and informing the relevant faculty member and student,
• Receiving registrations of foreign students, verifying and archiving the documents submitted by students,
• Processing horizontal transfer registration procedures • Conducting official correspondence for students who have transferred horizontally,
• Entering the determined student quotas into the system and ensuring the follow-up of the relevant quota and registration process,
• Preparing the curriculum and opening courses before each academic semester,
• Monitoring the students` course registration processes and making announcements to students regarding the process,
• Conducting the exemption processes for students based on the exemption decisions taken by the relevant faculty/vocational school/institute,
• Preparing student statistics,
• Preparing workflow diagrams for the processes carried out within the unit and ensuring their publication on the website,
• Ensuring inter-unit cooperation and workflow,
• Preparing internal quality and activity reports and conducting processes related to ensuring internal control,
• Conducting double major and minor application and registration processes and announcing them to students, filing and archiving the documents of registered students,
• Sharing the workflow diagrams and guides prepared with academic units,
• Conducting correspondence with official institutions,
• Graduates of health programs monitoring of the diploma registration process carried out by the Ministry of Health for students.